4.MEMBERSHIP

Membership of the Society shall be open to all individuals above the age of 18 years, educational institutions, R & D laboratories and companies having an interest in microelectronics. There shall not be any formal requirements in respect of academic qualifications. Individual membership is available upon payment of an annual subscription, which shall from time to time be fixed by the GBM.

Initially the amount has been fixed at Rs. 150/- per annum for Individual Membership and Rs. 75/- per annum for student Membership fee and same has to be received within 3 months of the closing the Financial year renewed.

Institutional Membership shall be open to Organizations active in the field of microelectronics and Packaging organizations which have become Institutional Member of the Society are entitled to nominate Two of their employees as representatives to membership of the Society with right subscription of Rs. 1500/- per annum. The rights and privileges of member thus nominated members and the additional rights conveyed by
Institutional Membership shall be as declared from time to time by the committee.

Life Membership shall be open to all individuals above the age of 18 years, educational Institutions, R & D Laboratories and companies having an interest in microelectronics on a one time payment of fee as mentioned above.

Cancellation of Membership will be in the following situation:

a) Voluntary Resignation
b) Failure to pay subscriptions as required by rules.
c) On demise

 

5.COMMITTEE OF MANAGEMENT

The running of the Society and the management of its affairs shall be vested entirely in the Committee, which may appoint sub committees, as it considers appropriate. The Committee shall consist of THIRTEEN MEMMBERS and have the following composition:-

Chairman, Co- Chairman, Past Chairman, Hon. Secretary, Hon. Treasurer, Hon. Joint Secretary all Six Of whom shall be office Bearers, while other members shall be Executive members of the committee., Hon. Secretary will function as the Editor and the Hon. Joint Secretary, will look after membership matters.

 

6.MANAGEMENT OF THE SOCIETY 

1. The management of business or affairs of the society shall vest in the Committee consisting of thirteen members elected at the Annual General Body Meeting of the Society.
2. The election shall be held as in the manner prescribed in Rule 13 and of K. C. S. Rules, 1960. The term of office of the Committees shall be for a period of two years provided it is lawful for the outgoing members to be in office till the successors are elected and assume charge.
3. The members or the Committee of Management shall be elected within 15 days from the date of election in every two years from among themselves.
   a ) A Chairman
   b ) A Co- Chairman
   c ) One Hon. Secretary and
   d ) A Hon. Treasurer
   e ) Hon. Joint Secretary and each other office bearer as may from time are considered as necessary. The election of office bearers shall be by ballot.
4. Vacancies on the committee occurring through death, removal, resignation or any other reason shall be co-opted by the remaining members. Such co-opted member shall continue till the next election.
5. No members of the Committee shall be present to the meeting of the Committee when any matter in which he/she is personally interested is being discussed.
6. The proceedings of the meeting of the Committee shall be recorded in the Minute Book kept for the purpose, the pages of which shall be duly numbered and bear Society's seal. It should be signed by the Chairman, Co-Chairman and the members present. The proceeding shall be open for perusal by the members of the Committee of management during office hours of the society
7. Should a member of the Committee of Management absent himself/herself from three consecutive meetings of the Committee without intimation to the Committee he shall cease to be a member.
8. The service of the members of the Committee shall be gratuitous except that they may receive sitting fees and traveling allowance for attending Committee meeting.
9. The Committee of Management shall ordinarily meet at least once in every month and at every meeting six shall form the quorum.
10. The Chairman / Hon. Secretary shall convene the meeting of the Committee of Management. A written notice of at least five days shall be issued to the members along with the agenda of the meeting. In case of urgency where there may not be sufficient time to convene the meeting of the Committee and the decision taken, decision arrived by circulation shall be placed before the next meeting of the Committee for ratification. Any difference of the opinion arise in the course of circulation of the matter shall not be decided by circulation but shall be placed before the next meeting of the Committee.
11. Any questions coming before the Committee of Management shall be decided by a majority of Committee, the Chairman having a casting or second vote in case of tie.
12. The Chairman has the General control over the working of the society and he/she shall whenever present preside over the meetings of the Board as well as the General Body Meeting.
13. In the absence of the Chairman, the Co-Chairman will exercise the powers of the Chairman and perform the duties of the Chairman
14. The Chairman will have the Administrative control over the working of the Society. He will exercise the powers when required, with prior approval of the Committee of Management.
15. The Hon. Treasurer and the Hon. Secretary will be the custodians of all cash, securities and valuables that are deposited in the society. The Hon. Treasurer and the Hon. Secretary will be jointly responsible for the proper maintenance of accounts of cash, securities and valuables received. The Hon. Treasurer along with Hon. Secretary shall check the cash now and then and making a note of it in such registers as may be necessary. They shall sigh the cash book and all cheques issued by the society jointly. In the absence of the Hon. Treasurer or Hon. Secretary the chairman shall sigh the cashbook, cheques and other records along with either one of them.
16. All the payments made to the society will be received and acknowledged by any officers of the society specially authorised by the Committee of management in this behalf.
17. The name of every officer so authorised shall be put upon the notice board of the society.

 

7.DUTIES AND POWERS OF THE COMMITTEE

The Committee shall exercise all the powers on behalf of the Society, subject to the provisions of the Act, Rules and Bye-laws of the Society and members for its guidance covered in resolution passed in the General Body meetings. Without prejudice to the General authority to carry on the business and affairs of the Society, the committee shall exercise the following powers and attend to the following duties :

1. To admit members.
2. To invest funds of the Society in approved securities, bonds, deposits etc.,consistent with the provisions of the act.
3. To hear and deal with complaints.
4. To prepare the annual report and the balance sheet and other statements prescribed under Rules and send the same to the Registrar and to the members.
5. To raise, with or without security, loans, over-drafts, credits and advanced.
6. To institute, defend or compromise suits or other legal proceedings.
7. To fill up all appointments of the staff of society as may be sanctioned by the General body from time to time and to grant leave, to fine, to suspend or to dismiss any employee of the society after the employee has been informed in writing the ground on which it is proposed to take action against his/her and he/she has been offered a reasonable opportunity to defend himself/herself.
8. To frame subsidiary rules under these bye-laws.
9. To appoint sub Committee, if necessary and define their powers and duties and terms reference.
10. To endorse, sell, transfer, negotiate or otherwise deal in shares and Government and other trustees and behalf of the society and delegate powers in this respect to such persons at their discretion.
11. To consider the audit Report and take action on the instruction contained therein and to submit an audit ratification report to the Audit Department to place the same before the General Body Meeting.
12. To consider the inspection report of the Registrar and take necessary action thereon in time and send the compliance report.
13. To recommend to the General Body to write off unserviceable articles of dead stock belonging to the Society.
14. To open Regional Centers in the area of operation of the Society within the sanction of the General Body.
15. To Sanction contingent and other expenditure of the Society within the Budget limits.
16. To take necessary security from the staff and other employees on a scale to be fixed by the Board on the responsibility entrusted to the employees.
17. To mortgage, purchase, sell, hold, letout, lease and administer movable and immovable property on behalf of the Society and to do all that is necessary for the same, such as executing deeds etc.
18. To appoint legal adviser with such remuneration and for such a period from time to time.
19. To open accounts with Natinalised Banks.
20. To prepare a list of bad and doubtful debts and recommend to the General Body for necessary action.
21. To refer any claims, disposals of demand by or against the Society for arbitration.
22. To arrange for insurance of all cash and other properties of the Society for loss against thefts, loss by fire, etc., at reasonable market rates.
23. To see that all accounts and registers are maintained in the forms prescribed by the Registrar.
24. To perform all other acts connected with the administration of the Society and the transaction of its business which are not specially reserved to the Society under these bye-laws.

 

8.DUTIES OF THE HON. SECRETARY Top

1. To arrange for the meeting of the committee of Management and General Body and record the proceedings of the meeting.
2. To give effect and carry out the resolution passed at the meeting.
3. To scrutinize and process all applications for admissions of members and submit to the Committee of Management for consideration.
4. The Committee of Management may delegate the authority to fine and initiate disciplinary action against the staff and place the same before the meeting for ratification.
5. To look after day to day administration of the Society and also any other duties entrusted by the Committee of Management.

 

9.THE HON. TREASURER

The duties and powers of the Hon. Treasurer shall be as under:

1. To see that all the money received are promptly remitted to the authorised Banks retaining not more than a sum of Rs. 5,000/- at a time as imprest to meet the contingent expenditure.
2. He shall check cash balance and valuables pledged at least once in a month and give his report to the Committee.
3. To perform such other duties and exercise such other powers as may be imposed or conferred on him under the Bay-laws or by the Committee of the Society.

 

10.THE POWERS AND DUTIES OF THE HON. SECRETARY

In addition to the duties, powers and responsibilities assigned by the Committee of Management, shall be as under:

1. To represent the Society in legal matters and proceedings.
2. To guide, supervise and control the staff and to allocate duties to them.
3. In case of neglect of duties, indiscipline, misconduct etc.,by the staff members he should report to the Committee of Management.
4. To sanction casual leave to the staff and as for other kind of leave as per rules.
5. To be the custodian of all the Account Books Registers of the Society.
6. To sigh or passing receipts vouchers and other documents required for the day transactions to the business of the Society.
7. The Hon. Secretary and the staff members are bound to keep secrecy in respect of transaction of the Society.
8. He shall sign the cash book after due checking and closing of transactions of the Society every day.
9. To perform such other duties and exercise such other powers as may be imposed or Conferred on him under Bye-laws, subsidiary Rules or by the Committee.

 

11.ACCOUNTS AND AUDIT

The Financial year of the Society shall be from 1st April to 31st March, of every year and the accounts of the society shall be annually audited by a Chartered Accountant appointed by the Committee of Management.

 

12.INVESTMENT OF FUNDS

The funds of the society shall be invested in the modes specified under the provisions of Section 13 (1) (d) r.w.s 11 (5) of the Income Tax Act, 1961 as amended from time to time.

 

13.MINUTES BOOK

The minutes book of the society shall be maintained by the Hon. Secretary in which the name of the member present shall be recorded and signed by the Chairman of the meeting.

 

14.INTERPRETATION OF BYE  LAWS

Should any doubt arise as to the constitution of the Society, Bye laws or Rules framed by the Sub Committee, the Committee of Management shall refer the same to the Registrar of Societies for advise and act according to his advice.

 

15.WRITE OFF

If any item of assets is proved irrecoverable or otherwise lost, it is open to the General Body to write off the same with the permission of the Registrar of Societies.

 

16.VOTING RIGHTS

1. Every member shall be entitled to only one vote.
2. The members declared as defaulters of the Society shall not be qualified to vote and cannot contest as candidates for election to the Committee of Management.

 

17.NOTICES

Notices to be issued under these Bye laws may be personal service on the member or any adult member of his family or by post under certificate of posting which shall be deemed to be effective service posted before such time as is needed in the normal course by the postal authorities to deliver. Non-receipt of any notice shall not invalidate any meeting. It is the members duty to inform the Society of any change of their addresses.

18.GENERAL Top

1. All documents, papers, Register etc., executed in favor of the Society shall be in the name of the Hon. Secretary of the Society. All suits, disputes etc., of the Society shall be instituted and defended by the Hon. Secretary after obtaining the Committee's sanction. Receipts must be given for all payments made into the Society and shall be signed by the Chainman/Hon. Secretary or the Hon. Treasurer or anybody authorised by the Committee. All certificates and other certificates to be issued to the members or to any other institution shall be signed by the Chairman or Hon. Secretary. The members shall have the right to inspect the books of accounts of the Society during the business hours with prior written permission of Chairman. The Chairman may refuse any such permission in which case an appeal shall lie with the Committee of Management. The Hon. Secretary should keep copy of the Karnataka Societies Act and Rules (latest copy).
2. All account books will be maintained in the forms approved by the Registrar of Societies.
3. All payments made by the Society exceeding Rs. 500/- shall be made by cheque. Payments less then Rs. 500/- may also be made by cheque wherever it is possible.
4. Subject to the Rules, the Bye laws can be amended. Amendments shall take effect from the date they are registered and approved by the Registrar of Societies or persons authorised by the Registrar.

 

19.TENURE OF OFFICE OR APPOINTMENT

Members of the Committee and office Bearers shall be elected by the vote of society members present at the annual General Meeting and shall serve for Two years until the Second annual General Meeting following that at which elected.

The Past Chairman shall serve until replaced by the retiring Chairman. All retiring members and office bearers are eligible for re-election either to the office from which they have retired or to a different position on the Committee.

 

20.QUORUM

A quorum at a meeting of the Committee shall consist of FOUR of its members at least ONE of whom shall be the Chairman, Co-Chairman, Hon. Secretary or Hon. Treasurer.

 

21.INCOME

The Committee shall be empowered to raise income by :-

1. Subscription from members
2. Admission fees to conference, symposia and exhibitions
3. Release of journals, conference proceedings and other publications
4. Fees from exhibitors and other ways which may be thought fit by the committee.
5. Donations/Grants from organizations and Government.

 

22.BENIFICIARY CLAUSE

The benefits of the Society shall be open to all irrespective of Caste, Creed or relation.

 

23.PROFIT AND FUND

The funds and the income of the Society shall be solemnly utilized for the achievement of the objects and no portion of it shall be utilized for payment to members way of Profit, Interest, Dividend etc.

 

24.GENERAL MEETINGS

The Committee shall at approximately yearly intervals (once a year) call an Annual General Meeting at which all Individual Members and Institutional Members are eligible to attend. Not more than 18 month may elapse between one Annual General Meeting and the next. In the event of a request in writing to the Chairman or the Hon. Secretary being made by at least TWENTY FIVE Members of the society that an Extraordinary General Meeting be convened, the Hon. Secretary shall proceed to convene such a meeting so that it is held within EIGHT WEEKS of the date of such a request being received. No member who is in arrears with his subscription shall be entitled to attend or be represented at any General Meeting. Notice of any General Meeting shall be posted at least ONE CALENDAR month prior to such a Meeting.

 

25.QUORUM AT GENERAL MEETING

At any General Meeting a Quorum shall be constituted provided there is present: -

The Chairman or the Co-Chairman

The Hon. Secretary or a delegate approved by the Committee

The Hon. Treasurer or a delegate approved by the Committee

At least TEN additional members of society .

 

26.DISSOLUTION CLAUSE

In the event of dissolution or winding up of the society the assets remaining as on the date of dissolution shall under no circumstances be transferred to another charitable society, whose objects are similar to those of this society, and which enjoys recognition under section 80G of the Income Tax Act, 1961 as amended from time to time.

 

27.WORKING HOURS

Working hours of the society will be from 5.30 P.M. to 8.30 P.M. on all working days except Sunday, being the weekly holiday.

 

28.COMMENCEMENT

These rules and regulation will be effective immediately.

 

29.ANNUAL RETURNS

Annual Returns of Receipts and Payments, Income Tax and Expenditure, will be sent to the Registrar of Societies as per Section 5.

 

30.I .T CLAUSE Top

No amendments to the Rules and Regulation of the society shall be made which may prove to be repugnant to the provisions of Section 2 ( 15 ), 11, 12, 13, and 80G of the Income Tax Act, 1961 as amended from time to time.

Further no amendments shall be carried out without the prior approval of the commissioner of Income Tax.

 

31. Any alteration in Memorandum or Rules and Regulations, provisions under section 9 and 10 of the Karnataka Societies Registration Act 1960 shall be filed.

WE THE SEVERAL PERSONS WHOSE NAMES, ADDRESS AND OCCUPATIONS, ARE SUBSCRIBED HEREUNTO, ARE DESIROUS OF BEING FORMED INTO A SOCIETY UNDER KARNATAKA SOCIETIES REGISTRATION ACT, 1960 INN PURSUANCE OF THIS MEMORANDUM OF ASSOCIATION AND RULES AND REGULATIONS RESPECTIVELY AND AFFIX OUR SIGNATURE SET OPPOSITE TO OUR NAMES :